Office Assistant
Quick answer
FAO is seeking an Office Assistant in Geneva, Switzerland, to coordinate and perform a wide range of office support, management support, and administrative tasks. The position is entry-level and offers a competitive compensation package.
- Role
- Office Assistant
- Organization
- Food and Agriculture Organization of the United Nations (FAO)
- Location
- Geneva, Switzerland
- Level
- Entry
- Category
- Other
The role
The Office Assistant coordinates and performs a wide range of office support, management support, and administrative tasks to ensure the smooth and efficient running of the Office.
What you'll do
- Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; screen and send e-mails; respond to queries and correspondence, often of a sensitive, confidential or technical nature.
- Coordinate office support services for meetings, trainings, seminars, committees and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications.
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style.
- Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit.
- Research, compile and organize background information and reference materials from various sources for reports, briefs and speeches; generate a variety of statistical and other reports from various databases.
What it takes
- Secondary School Education
- Four years of relevant experience in office/management support work
- Working knowledge (proficiency - level C) of English
- Very good knowledge of the MS Office applications, Internet and office technology equipment
- Experience in procurement and Procure-to-Pay processes, including payment processing
- Experience in travel administration, including travel authorizations, arrangements and claims
What you'll bring
How we treat you
A competitive compensation and benefits package is offered.
Frequently asked questions
Where is the job located?
The job is located in Geneva, Switzerland.
What is the compensation package like?
A competitive compensation and benefits package is offered.
What are the key qualifications required?
Key qualifications include secondary school education, four years of relevant experience in office/management support work, working knowledge of English, and very good knowledge of MS Office applications, Internet, and office technology equipment.
How do I apply?
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments.
When is the application deadline?
The application deadline is October 1, 2026.
How to apply
Apply directly on Food and Agriculture Organization of the United Nations (FAO)'s site. We link straight through — no resume parsing, no profile to fill out.
This listing is aggregated from a third-party source and its summary may be auto-generated, so details can be inaccurate or out of date. ForGood is not the employer and is not liable for the content — please verify everything on Food and Agriculture Organization of the United Nations (FAO)'s official posting before applying.