ADMINISTRATIVE ASSISTANT, G5

The role

The Administrative Assistant will be responsible for a wide range of administrative functions, including human resources management, budget and finance, and general administration, in the Income Tax Unit of the Payroll and Accounts Payable Section, Common Administrative Platform (CAP), Division of Administration (DOA), Department of Operational Support (DOS), at United Nations Headquarters in New York.

What you'll do

• Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the Unit’s human resource activities
• Monitors the status of expenditures and allotments through Umoja, records variations, updates budget tables, drafts cost plan, keeps abreast of various coding blocks and assists the Unit’s management on budget, allotment, and preparation of bills for service receivers’ entities
• Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff
• Drafts routine correspondence
• Maintains files of rules, regulations, administrative instructions and other related documentation
• Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the overseas UN offices

What it takes

• High school diploma or equivalent is required
• Five years of experience in administrative services, finance, accounting, audit, human resources or related area is required
• Experience in the use of Enterprise Resource (ERP) systems, such as Umoja, SAP, or equivalent is required
• Experience working with the United Nations or a large international organization's systems and procedures is desirable
• Experience with staff rules and regulations including entitlements and financial regulations, rules, and procedures of the United Nations or similar international organization is desirable

What you'll bring

How to apply

Apply directly on United Nations's site. We link straight through — no resume parsing, no profile to fill out.

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