Manager of Administration and Executive Assistant to the COO
Quick answer
The Whitney Museum of American Art is hiring an in-office Manager of Administration and Executive Assistant to the COO paying $75k-$85k to oversee operational infrastructure and support executive leadership.
- Role
- Manager of Administration and Executive Assistant to the COO
- Organization
- Whitney Museum of American Art
- Location
- New York, NY
- Work setup
- On-site
- Level
- Mid
- Compensation
- $75,000 - $85,000
- Category
- Finance & Administration
The role
The Manager of Administration and Executive Assistant to the COO supports the operational and strategic infrastructure of the Whitney Museum of American Art. This role involves managing the COO's schedule, coordinating with executive leadership and Board committees, and overseeing high-priority administrative and project initiatives. The position serves as a key point of contact for museum operations, requiring strong communication, project management, and organizational skills. It plays a vital role in executing the museum's strategic plans and facilitating effective collaboration across various departments.
What you'll do
- Manage the day-to-day operations and calendar for the Office of the COO.
- Prepare agendas, briefings, and presentations for internal and Board of Trustees meetings.
- Coordinate cross-departmental projects and support strategic institutional initiatives.
- Serve as the primary liaison between the COO and other museum leadership offices.
- Handle confidential documents, budget tracking, and invoice processing.
What it takes
- Bachelor’s degree required; Master’s degree preferred.
- 3-4 years of administrative experience, ideally supporting a senior executive.
- Proficiency in Microsoft 365, Excel, PowerPoint, and Word.
- Strong organizational skills and ability to manage multiple deadlines.
- Excellent written and oral communication skills with a diplomatic approach.
What you'll bring
How we treat you
Medical, Dental, Vision, 403(b) retirement, generous Paid Time Off, commuter benefits, museum admissions, pet insurance, and discounted Citibike membership.
Frequently asked questions
What is the salary range for this position?
The salary range for this role is between $75,000 and $85,000 per year, commensurate with experience.
Is this position remote or in-office?
This is an in-office position based at the Whitney Museum of American Art.
What level of experience is required?
Candidates are expected to have 3-4 years of administrative or equivalent experience, preferably in a role supporting a senior executive.
How should I apply for this role?
Interested candidates should submit their application including a cover letter that highlights their interest in the arts and culture space.
How to apply
Apply directly on Whitney Museum of American Art's site. We link straight through — no resume parsing, no profile to fill out.
This listing is aggregated from a third-party source and its summary may be auto-generated, so details can be inaccurate or out of date. ForGood is not the employer and is not liable for the content — please verify everything on Whitney Museum of American Art's official posting before applying.