Facilities & Administrative Services Specialist
Quick answer
UNFPA is hiring an in-office Facilities & Administrative Services Specialist in New York, USA, to oversee premises maintenance, vendor contracts, and team workflow.
- Role
- Facilities & Administrative Services Specialist
- Organization
- UNFPA
- Location
- New York, USA
- Work setup
- On-site
- Level
- Mid
- Category
- Programs & Operations
The role
The Facilities & Administrative Services Branch (FASB) of UNFPA is seeking a professional to lead facilities management, infrastructure maintenance, and operational support services at their New York Headquarters. The incumbent will act as a working leader, delegating tasks to team members, managing relationships with external vendors, and overseeing complex office systems such as access control and building equipment. This role ensures the professional environment of the office by maintaining safety compliance, managing asset inventories, and coordinating logistical support for conferences and hospitality events. The position requires a collaborative individual capable of providing technical troubleshooting and advanced administrative oversight to ensure seamless daily operations.
What you'll do
- Provide on-site leadership and delegate maintenance tasks to team members.
- Manage relationships with external vendors and building management to resolve maintenance issues.
- Oversee infrastructure systems including access control, office bookings, and security assets.
- Coordinate logistical support for conferences, hospitality events, and office moves.
- Monitor vendor contracts and facility supply inventories to ensure cost-efficiency.
What it takes
- Secondary education with supplemental training in finance or administrative procedures.
- Several years of experience in facilities operations and managing vendor relations.
- Proven leadership ability and experience in coordinating work schedules.
- Proficiency in office software (MS Word, Excel) and web-based management systems.
- Fluency in written and spoken English; knowledge of another UN language is an asset.
- Must possess US citizenship, permanent residency, or a valid G-4 visa.
What you'll bring
How we treat you
Competitive net salary plus health insurance and other applicable benefits.
Frequently asked questions
Is this position remote or in-office?
This is a local, in-office position based at the UNFPA Headquarters in New York, USA.
What is the compensation for this role?
The compensation is not explicitly specified in the job posting, though the role offers a competitive net salary and benefits.
What are the core qualifications required?
Candidates must have several years of facilities management experience, demonstrated leadership skills, and proficiency in office software and web-based management systems.
Are there specific visa or residency requirements?
Yes, applicants must hold United States citizenship, permanent residency, or a valid G-4 visa at the time of application.
How to apply
Apply directly on UNFPA's site. We link straight through — no resume parsing, no profile to fill out.
This listing is aggregated from a third-party source and its summary may be auto-generated, so details can be inaccurate or out of date. ForGood is not the employer and is not liable for the content — please verify everything on UNFPA's official posting before applying.