Staff Assistant (Project and Office Coordination)
Quick answer
NATO - North Atlantic Treaty Organization is hiring a Staff Assistant (Project and Office Coordination) in Mons, NATO, with an application deadline of September 17, 2026, for an entry-level position with secondary education requirements and English proficiency.
- Role
- Staff Assistant (Project and Office Coordination)
- Organization
- NATO - North Atlantic Treaty Organization
- Location
- Mons, NATO
- Work setup
- On-site
- Level
- Entry
- Category
- Programs & Operations
The role
The Staff Assistant (Project and Office Coordination) at SHAPE supports the Operations Directorate in the development and implementation of the Maven Smart System (MSS). This role involves facilitating coordination among stakeholders, managing office operations, and organizing meetings and events. The incumbent will also handle travel arrangements and ensure compliance with NATO security regulations.
What you'll do
- Facilitating coordination and collaboration among MSS stakeholders
- Managing in-processing and orientation of diverse workforce
- Scheduling appointments, meetings, and travel arrangements
- Administrating and maintaining a well-organised and efficient office environment
- Coordinating with NATO Travel for arranging travel itineraries
- Organising meetings, conferences, and other events
What it takes
- Proven experience in stakeholder coordination
- Administrative and office work competency
- Experience facilitating events for high-level officials
- Secondary education in management or related field
- English proficiency (SLP 3333)
What you'll bring
Frequently asked questions
Where is the job located?
The job is located in Mons, NATO.
What is the compensation?
The compensation is not specified.
What are the key qualifications required?
Key qualifications include proven experience in stakeholder coordination, administrative and office work competency, experience facilitating events for high-level officials, secondary education in management or related field, and English proficiency (SLP 3333).
How do I apply?
Applications are to be submitted using NATO Talent Acquisition Platform (NTAP) (https://nato.taleo.net/careersection/2/jobsearch.ftl?lang-en).
How to apply
Apply directly on NATO - North Atlantic Treaty Organization's site. We link straight through — no resume parsing, no profile to fill out.
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