ADMINISTRATIVE ASSISTANT
Quick answer
The Universal Postal Union is hiring an in-office Administrative Assistant in Bern, Switzerland, paying 72,731 CHF to provide operational and secretarial support to the Secretariat.
- Role
- ADMINISTRATIVE ASSISTANT
- Organization
- Universal Postal Union (UPU)
- Location
- Bern, Switzerland
- Work setup
- On-site
- Level
- Mid
- Compensation
- 72,731 CHF
- Category
- Finance & Administration
- Apply by
- 2026-07-03
The role
The Universal Postal Union is seeking an Administrative Assistant to provide comprehensive secretarial and operational support to the Secretariat. Responsibilities include managing document production, processing financial transactions, coordinating meetings and travel, and maintaining stakeholder communications. This role requires excellent organizational skills, proficiency in office software, and the ability to maintain discretion and professionalism in an international environment.
What you'll do
- Draft, edit, and format internal and external documents and reports.
- Monitor budget expenditures and process invoices and membership fee payments.
- Coordinate logistics for physical and online meetings, webinars, and receptions.
- Manage official travel arrangements, including visas, flights, and hotel bookings.
- Maintain email distribution lists and manage stakeholder inquiries.
What it takes
- Secondary school diploma in secretarial training, commerce, or business administration.
- Minimum of four years of experience as an assistant.
- UN Level III proficiency in English or French; working knowledge of the other is an asset.
- Proven experience with office software tools and Excel.
- Strong ability to work independently, manage stress, and prioritize tasks effectively.
What you'll bring
How we treat you
Participation in the UPU Provident Scheme and insurance coverage against sickness and accidents for staff and recognized dependents.
Frequently asked questions
Where is this position located?
This role is based at the Universal Postal Union headquarters in Bern, Switzerland.
What is the compensation for this role?
The annual net-of-tax salary for this position is 72,731 CHF.
What language proficiency is required?
Candidates must have UN Level III proficiency in either English or French, with the ability to edit documents in the chosen language.
When is the application deadline?
Applications must be submitted by July 3rd.
How to apply
Apply directly on Universal Postal Union (UPU)'s site. We link straight through — no resume parsing, no profile to fill out.
This listing is aggregated from a third-party source and its summary may be auto-generated, so details can be inaccurate or out of date. ForGood is not the employer and is not liable for the content — please verify everything on Universal Postal Union (UPU)'s official posting before applying.