Administrative Assistant
Quick answer
The International Rescue Committee is hiring an in-office Administrative Assistant in Oakland paying $22.89-$24.00/hr to provide operational and client-facing support for the Immigration Legal Services team.
- Role
- Administrative Assistant
- Organization
- International Rescue Committee (IRC)
- Location
- Oakland, California
- Work setup
- On-site
- Level
- Entry
- Compensation
- $22.89-24.00/hr
- Category
- Finance & Administration
The role
The Administrative Assistant will serve as the primary point of contact for the IRC Immigration Legal Services team in Oakland. This role involves managing client appointments, conducting preliminary screenings for program eligibility, and maintaining detailed records in the case management database. The position also requires assisting with clerical tasks such as logging correspondence, scanning documents, and facilitating community outreach. The role reports to the Managing Attorney and ensures the delivery of high-quality administrative support in a fast-paced environment.
What you'll do
- Conduct preliminary screenings for walk-in clients to determine program eligibility.
- Schedule client appointments and manage follow-up communications.
- Maintain accurate case management databases and physical/virtual files.
- Log all incoming USCIS/NVC mail and manage digital documentation.
- Provide front-desk support and address client inquiries via phone and email.
What it takes
- Fluency in English; bilingual skills in a major client language are highly preferred.
- Strong organizational skills and high attention to detail.
- Proficiency in Microsoft Office and web-based database applications.
- Experience working in a multi-cultural or client-facing environment.
- Ability to work effectively in a fast-paced setting.
What you'll bring
How we treat you
403(b) retirement savings plan with employer match, paid sick leave, and access to the Employee Assistance Program (EAP).
Frequently asked questions
Is this position remote?
No, this is an in-office role based at the International Rescue Committee’s office in Oakland.
What is the compensation for this role?
The pay range for this position is $22.89 to $24.00 per hour.
Is this a permanent position?
No, this is a short-term role with an anticipated end date of September 30, 2026.
What are the key qualifications required?
Successful candidates should have strong organizational skills, proficiency in Microsoft Office, and experience working in a multi-cultural environment.
How to apply
Apply directly on International Rescue Committee (IRC)'s site. We link straight through — no resume parsing, no profile to fill out.
This listing is aggregated from a third-party source and its summary may be auto-generated, so details can be inaccurate or out of date. ForGood is not the employer and is not liable for the content — please verify everything on International Rescue Committee (IRC)'s official posting before applying.